Specialist Expertise
Months of preparation. A few minutes can change everything.
Festivals, sporting events, conferences, corporate events and private celebrations often take months to organise.
Venues, suppliers, performers, equipment, communications and other arrangements can represent significant financial commitments long before the event takes place.
01
As preparations progress, contracts are signed, suppliers appointed, equipment reserved, venues booked and costs incurred.
If the event has to be cancelled, postponed or cut short, some of those financial commitments may remain even though expected revenue is lost or the event can no longer go ahead as planned.
The first question is therefore a simple one: what is already at stake?
When an event cannot go ahead as planned.
Circumstances beyond the organiser’s control can result in an event being cancelled, postponed or brought to an early close. Appropriate protection can help address the financial consequences of commitments already made.
When the weather becomes a deciding factor.
For outdoor events, weather presents a particular exposure. Severe conditions can affect whether an event can go ahead and lead to significant financial consequences.
Organising an event also means taking responsibility.
Guests, participants, suppliers, temporary installations and the premises being used can all create circumstances in which the organiser may be held liable. Liability therefore forms an integral part of assessing an event’s overall risk.
Protecting what makes the event possible.
Technical installations, sound and lighting equipment, furniture, sets and hired equipment can represent a significant part of what is required to stage an event. Damage to or unavailability of essential equipment can compromise part or all of the event.
02
The risks and financial stakes vary considerably according to the nature and scale of an event.
The same applies to private events, including weddings and significant celebrations, where organising the occasion may involve substantial financial commitments with a range of suppliers.
In every case, the starting point is to understand what has been arranged and paid for, and what circumstances could prevent the event from going ahead as intended.
03
An event may last only a day or a few days. Preparing for it can take months.
The greater the financial commitment, the more important it becomes to consider in advance what could disrupt the event or affect its financial outcome.
The aim is to anticipate the financial consequences of the unexpected before months of preparation are put at risk.
A few details about the type of event, its duration, the number of people attending, the venue and the main financial commitments are usually enough for an initial assessment.
